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Why You Should Bid on Government Contracts

When people are asked what they think when they hear the term “government contract” some things come to mind: military, bridges, big multi-million dollar infrastructure spending, cumbersome process, most business owners hear it and simply don’t bother. I’m here to help explain why government contracting is something you should consider.

  1. OPPORTUNITY – Any purchase over $25,000 goes out to public tender. While some people think military & construction projects when they hear “government contract” the truth is that it includes many more industries including catering, web design, janitorial services, landscaping, recruiting and much more. $25,000 is a very low threshold.
  2. MULTI-YEAR CONTRACTS – Public institutions have a strong preference to having multi-year agreements to avoid having to tender every purchase every year. This reliable stream of income will allow you to grow your business in other areas.
  3. LESS COMPETITION – Due to the complex nature of bid submissions, the average RFP receives only 4 responses with some receiving none at all. Many business owners don’t have the time and simply don’t bother. Jametec is your outsourced proposal management team to allow you to bid on contracts while not taking away from running your day-to-day business and doing what you do best.
  4. OPEN AND TRANSPARENT PROCESS – Subjective terms like “best value” are slowly being removed from the procurement process. The trend in government spending is towards more competition and greater emphasis on non-price factors (e.g. social/sustainability endeavours, more inclusive procurement).

If your company’s headquarters is located in British Columbia, you have the capacity for growth and would like to hear more about Jametec’s services, please reach out to me on here to discuss working together.

Public Sector Contract Opportunities – December 2021

On this page you will find a list of potential contracts that Jametec is available to help with your bid writing on.

This list is not considered exhaustive as we do not bid on all contracts. If you are interested in having your bid written for anything below, please email [email protected] and quote the contract number.

Vancouver Island and Coastal Areas

  • Annual Plant Purchase – Parksville, BC (Due Dec. 17, 2021) – Contract #COP1217
  • Annual Plant Purchase – Saanich, BC (Due Dec. 21, 2021) – Contract #TOS1217
  • Pest Control Services – Nanaimo, BC (Due Dec. 23, 2021)- Contract #CON1223

Greater Vancouver & Fraser Valley

  • Dry Cleaning & Laundry – Surrey, BC (Due Dec. 23, 2021) – Contract #COS1223

Okanagan & Surrounding Areas

  • None at this time

Northern British Columbia

  • Cinderblock Washroom Construction – Prince George, BC (Due Jan. 19, 2022) – Contract #PG0119

Public Sector Bids in British Columbia

On this page you will find a list of potential contracts that Jametec is available to help with your bid writing on.

This list is not considered exhaustive as we do not bid on all contracts. If you are interested in having your bid written for anything below, please email [email protected] and quote the contract number.

Vancouver Island and Coastal Areas

  • Tile Installation on an As Needed Basis – Nanaimo, BC (Due July 21, 2021) Contract #CON0721A
  • Printing Services for Lookout Newspaper – Esquimalt, BC (Due July 15, 2021), Contract #W0103-228974
  • Landscaping Services – Esquimalt, BC (Due July 13, 2021), Contract #W684Q-210172

Greater Vancouver & Fraser Valley

  • Interior & Exterior Painting – Surrey, BC (Due July 19, 2021) Contract # KPU0719A
  • Outdoor Holiday Lights & Lighting Fixtures – Coquitlam, BC (Due July 19, 2021), Contract #COC0719B

Okanagan & Surrounding Areas

  • Pressure Washing Services – Kelowna, BC (Due July 15, 2021), Contract #COK0715A

Northern British Columbia

  • Website Redesign, Development and Hosting – Smithers, BC (Due July 16, 2021), Contract #TOS0716A

Why Hire a Bid Writer?

We have two types of clients: established businesses with decades of experience who have been doing the bid writing themselves for years and the newer companies who have no experience bid writing but want to start doing business with the government.

If you are an established business, the value that we offer is your time. A typical bid takes 20 to 30 hours to properly research, analyze documents, write, liaising with procurement officers, research. If you write the bids yourself, and charge out your time at $50.00 per hour, the cost is at least $1,000 and takes time away from your day to day job of managing your business, schedules, clients, employees, etc. If you outsource your administrative personnel, it is still a cost of at least $600 with potential no return on investment if you do not win. The business owners who have hired us do so in order to 1) stop having to search for tenders themselves, and 2) stop writing bids in the evenings.

If you are a new business, the value we offer is our expertise. The public procurement process can be intimidating and complex. Outsourcing to Jametec allows you to bid on work to grow your business without the concern of investing hours of your own time learning something that is not your passion.

Jametec was created because we noticed a significant gap in increasing open competition from the Government for contract awards and eligible companies properly bidding. The days of “piggy backing” and “onboarding” with closed confidential supplier lists are coming to an end and this provides an opportunity for more businesses to do work with Public institutions. Other RFP writers focus on high dollar items and charge per page or per hour, Jametec’s specialty is focused on the $10,000 to $100,000 and the majority of our fee is conditional on our client winning the contract.

If you are interested in hearing more and learning if hiring a bid writer is for you, please email [email protected].

What Does The Procurement Process Look Like?

The individual steps/timeline of procurement looks a little different for each Public institution but this is the general process:

  1. RFP or RFQ is published – Federal institutions are currently published to (soon to be, all BC Public institutions are amalgamated on BC Bids and most (but not all) institutions have third party platforms for bidding on either Bonfire, bidsandtenders, MERX, etc.
  2. Question Period – This is the time when you can ask for specifications about items within the document.
    1. The process is usually via e-mail OR on the platform the bid is posted on.
  3. (Optional) Site Visit – For services, there is sometimes a pre-scheduled site visit date, sometimes mandatory.
    1. If you cannot make the scheduled date, the procurement officer is not obligated to offer you a different time but often they are happy to schedule another one.
  4. Bid Submission Deadline – The actual submission of the bid, there are typically 4 different methods:
    1. Federal – ePost Connect (powered by Canada Post), essentially a secure email server, you will be invited to a conversation and submit this way.
    2. Physical – Some municipalities/institutions require sealed physical documents delivered, we deliver these via commercial couriers, typically FedEx or Canada Post. In the requirement of physical delivery, we have an internal deadline of 48 hours before the official closing in order to assure the documents reach their proper destination in time.
    3. Email – Many municipalities still have the process of just having the bid emailed to their procurement manager.
    4. Other – Some platforms (e.g. Bonfire) have systems built in for suppliers to upload documents. The Federal government is currently working on a new SAP-powered platform for bid submissions.
  5. Bid Evaluation – This process can take between 5 days (for high urgency items) to 180 days. You may be asked to provide additional items (e.g. Insurance papers, WorkSafe BC letter showing you are in good standing) during this time. Do not be discouraged if you haven’t heard anything in a month, it just likely means the procurement officer is working on other projects.
  6. Contract Award – All bidders will be notified if they have won or lost the bid. The winning company will have a representative sign the contract.

The time that a contract is open for bidding can vary wildly depending on the complexity of the item, most Federal tenders have a minimum of 2 weeks where it is open but some municipalities open and close in 1 week. Jametec operates in the high urgency realm and we have had CEOs contact us 24 hours before bid deadline with the intention to submit. We do not recommend having such short time frames but it is the nature of the business.

If you have any more questions about the procurement process, please contact me at [email protected].